International Commons Exclusive Use Guide and Reservation Application
This page provides information on the exclusive use of the International Commons.
Please read the information below carefully before submitting a reservation request through the Reservation Application section at the bottom of this page.
The reservation applicant (representative) must be a faculty or staff member of Niigata University.
Purpose and Conditions for Exclusive Use
The purpose of exclusive use must be limited to activities related to Niigata University's education, research, and management and operation.
However, use of the facility will not be permitted in any of the following cases:
(1) When the proposed use may interfere with the University's administration and operations.
(2) When the proposed use may interfere with the management and operation of the International Commons.
(3) When the proposed use is contrary to public order or accepted standards of public morality, making it socially unacceptable to grant permission.
(4) When the proposed use would constitute special support for the activities of a specific individual, organization, or company.
(5) When the proposed use may otherwise undermine the public nature or public interest.
Reservation Hours
Weekdays, Weekends, and Holidays: 8:30 a.m. - 9:00 p.m.
Note:
- The facility is closed during the University's summer and year-end/New Year holiday periods.
- The facility may also be closed due to entrance examinations, university events, or other circumstances.
FY2026 University Holiday Periods
- Summer Holiday Period: August 12–14, 2026
- Year-end/New Year Holiday Period: December 29, 2026 – January 3, 2027
Capacity
The facility contains approximately 80 seats, including table seating and sofa seating.
Capacity varies depending on the layout. Please refer to the layouts under Usage Examples below for details.
Additional tables and chairs may be brought into the facility. Users are responsible for arranging, setting up, and removing any additional furniture they bring.
Usage Examples
The layout of the International Commons can be modified according to the purpose of use.
The following are examples of possible layouts.
Exchange Activities and Collaborative Learning
This is the standard layout used for General Use. If the layout is changed, please restore it to its original condition after use.
Layout(Exchange Activities and Collaborative Learning)
Information Sessions and Symposiums
Layout (Information Sessions and Symposiums)
Standing Receptions
Main Equipment
| Equipment | Quantity |
| Ceiling-mounted Projector | 2 |
| 150-inch Screen | 2 |
| 75-inch Display | 1 |
For detailed information, please refer to theInternational Commons Equipment List.
Frequently Asked Questions
Q. Who can submit a reservation request for Exclusive Use?
A. Only faculty and staff members of Niigata University may submit reservation requests.
Q. Can students and external participants use the facility?
A. Yes. While the reservation applicant (representative) must be a faculty or staff member of Niigata University, event participants may include students and external participants.
Q. Can the facility be reserved for classes?
A. The facility may not be used on a continuing basis in place of a regular lecture room. However, exclusive use is permitted for workshops, presentations, and other activities conducted as part of a course that are different from ordinary lecture-style classes.
Q. Can student clubs or student organizations reserve the facility for Exclusive Use?
A. Student extracurricular activities, including student clubs and student organizations, are not eligible for Exclusive Use.
Q. Is there a usage fee?
A. No. There is no usage fee.
Q. Are food and beverages allowed?
A. Yes. Food and beverages are permitted. However, users are responsible for cleaning up after use. Waste generated from food and beverages must not be disposed of in the facility's trash bins and must be taken away by the users.
Q. What should I do if there are changes to the purpose or date and time of my application, or if I wish to withdraw my application?
A. Please contact the Office of International Partnerships promptly.
Reservation Procedure
Exclusive Use of the International Commons requires advance reservation. Please follow the procedure below.
Step 1: Review Your Planned Use
Review the usage examples, available equipment, and usage guidelines, and consider how you plan to use the facility.
Step 2: Check Availability
Check the availability of your preferred date and time through the reservation system.
Step 3: Submit a Reservation Request
Complete the required information and submit a reservation request through the reservation system.
Step 4: Confirm Approval
After reviewing your request, we will notify you whether your request has been approved.
Step 5: Review the User Manual
Before using the facility, please review the User Manual, including instructions for facility access and equipment use.
If you will use the facility on a weekend or public holiday, be sure to review the procedures for key collection and return as well.
Step 6: Use the Facility
Please use the facility in accordance with the User Manual.
Step 7: Complete the Post-Use Procedures
After use, please restore the facility to its original condition, lock the facility, return the key, and submit the Exclusive Use Report.
Usage Guidelines
Use of the facility may be suspended or canceled if any of the following guidelines are violated or considered likely to be violated.
- Use the facility only for the approved purpose of use. Transfer of usage rights to another party is prohibited.
- Do not engage in activities that may disturb other users, including excessive noise.
- The facility is not soundproof. If your event is expected to involve speeches, performances, audio playback, or other loud sounds, please consult us in advance when submitting your reservation request.
- The use of open flames (including smoking) and the bringing of hazardous materials into the facility are prohibited.
- The sale of goods and other similar commercial activities are prohibited.
- There is no parking area reserved for users of the International Commons.
- Any damage to, defacement of, or loss of facilities or equipment must be reported to staff immediately. If the damage is caused intentionally or through gross negligence, the user may be required to pay the actual cost.
- Users are responsible for managing and supervising any exhibits or displayed materials.
- Please prepare any printed materials you may need in advance. Printing facilities are not available in the International Commons.
- Please consult staff in advance before posting posters or similar materials.
- Event participants must be managed by the organizer. Inquiries regarding the event should be directed to the organizer.
- Please take all trash with you when leaving the facility. We appreciate your cooperation in maintaining a clean and sanitary environment.
- Users are responsible for safeguarding their valuables and should take appropriate precautions against theft.
- Any accident or incident occurring during use must be reported to staff immediately, and users must follow staff instructions.
- In the event of an earthquake or fire, users must follow staff instructions and cooperate in preventing secondary accidents.
- Users must comply with all instructions provided by staff.
User Manual
Please review the manual before using the facility.
User Manual (Japanese version only)
Reservation Application
If you wish to reserve the facility for Exclusive Use, please review the Usage Guidelines and other information on this page before submitting your reservation request through the reservation system.
Note:
- Please include the time required for setup and cleanup in your reservation.
- Weekdays from 10:00 a.m. to 2:00 p.m. are the busiest hours for general use of the International Commons. To help ensure the availability of the space for regular users, please consider reserving the facility outside these hours whenever possible. This is only a request and does not restrict Exclusive Use reservations during these hours.
▶ The reservation system is currently under development. If you wish to reserve the facility for Exclusive Use, please contact us using the contact information below.
Contact
Office of International Partnerships, Department of International Affairs
Tel 025-262-7628
Email soumukokusai@adm.niigata-u.ac.jp